Privacy Policy

Introduction

Welcome to Quest ATS. Your privacy is critically important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application, Quest ATS, which is an applicant tracking system designed to help companies manage job requisitions and applications. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

Information We Collect

Personal Information

When you sign up and use Quest ATS, we may collect the following personal information:

  • Name

  • Email address

  • Contact number

  • Address

Application Information

When you apply for a job through Quest ATS, we may collect additional information as required by the job requisition form, such as:

  • Race / Nationality

  • Right to work status

  • Other job-specific information

Documents

You may be required to upload various documents during the application process, including but not limited to:

  • Resume

  • Cover letter

Automatically Collected Information

We may automatically collect certain information when you use the application, such as:

  • IP address

  • Browser type and version

  • Time zone setting

  • Browser plug-in types and versions

  • Operating system and platform

  • Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through, and from our site (including date and time)

How We Use Your Information

We use the information we collect in the following ways:

  • To provide, operate, and maintain our services: We use your information to create and manage your account, provide customer support, and process your job applications.

  • To improve, personalise, and expand our services: Your information helps us understand how our services are used and identify areas for enhancement to better meet your needs.

  • To understand and analyse how you use our services: We analyse user interactions and feedback to optimise our services and user experience.

  • To develop new products, services, features, and functionality: Insights from your usage patterns and feedback help us innovate and expand our service offerings.

  • To communicate with you: We may send you updates, job alerts, and other relevant communications regarding your account and applications.

  • To ensure compliance with legal obligations: We use your information to comply with legal and regulatory requirements.

Commitment to Data Privacy

  • We do not and will not sell your data: Your personal information is strictly used for the purposes outlined in this policy. We are committed to maintaining your privacy and ensuring your data is protected.

Use of Google OAuth and Calendar API

At Quest ATS, we use Google OAuth to provide seamless and secure access to our platform, specifically for features like Google Calendar integration and Single Sign-On (SSO). Below is a detailed explanation of how we use these services and the data involved.

1. Google Calendar Integration

We utilize the Google Calendar API to create custom calendars and events on behalf of our users. This integration helps streamline the interview scheduling process by allowing users to:

  • Create new events for interviews directly within their Google Calendar.

  • Sync interview schedules and receive reminders.

  • Manage calendars through our platform for better organization.

Data Collected:

When you authorize Quest ATS to access your Google Calendar, we request the following permissions:

  • Calendar creation and event management: We only access the necessary calendar data to create, update, or delete interview-related events.

  • Event details: We access event details like time, participants, and location solely for the purpose of creating and managing interview events.

We do not access, store, or use any other calendar data unrelated to interviews and scheduled events.

2. Single Sign-On (SSO) Using Google OAuth

We offer Single Sign-On (SSO) capabilities through Google OAuth to streamline the login process and provide a secure authentication method. By using Google SSO, you can:

  • Log in to Quest ATS using your Google account credentials.

  • Easily manage your account and authenticate securely without creating a separate password.

Data Collected:

When you use Google SSO, we collect the following information:

  • Basic profile information: This includes your name, email address, and profile picture to create and manage your Quest ATS account.

  • Authentication token: We store an authentication token to validate your identity and maintain secure access to your account.

We do not access any additional personal information beyond what is necessary for authentication and account management.

Data Security and Privacy

We take the security of your data seriously. Quest ATS follows industry-standard practices to ensure that your data, including data accessed through Google OAuth and the Calendar API, is encrypted in transit and at rest. We do not share your Google data with any third parties, and we only use the data for the purposes explicitly stated in this policy.

User Control and Consent

You have full control over the data shared with Quest ATS. You can revoke access to your Google account or calendar at any time by adjusting your permissions in your Google Account settings.

If you choose to stop using Quest ATS’s Google Calendar integration or SSO, you can disconnect your Google account, and any associated data will be deleted according to our data retention policy.

Compliance with Google API Services User Data Policy

We comply with Google’s API Services User Data Policy and Google OAuth 2.0 policies. We ensure that:

  • Data usage is limited to what is necessary for providing our services.

  • User data is not sold or shared for any purposes outside the scope of this privacy policy.

  • Secure and responsible handling of OAuth credentials and tokens.

Contact Us

If you have any questions about this Privacy Policy, please contact us at info@quest-ats.co.uk.